Administrative / Marketing Coordinator
- May 15, 2023
Shen Milsom & Wilke, LLC is seeking an organized, deadline-oriented Administrative / Marketing Coordinator to join our San Francisco office. The candidate will work closely with the office leadership, business developers, and technical staff and collaborate with the dynamic global marketing team. There will be a strong focus on preparing pre-qualifications, proposals, qualifications, and SF330 forms. The ideal candidate will have enthusiasm, drive, and initiative, with an ability to multitask and manage time effectively. Strong written and organization skills and attention to detail are required. Must be a creative visionary and possess an exceptionally strong presence with polished communication and interpersonal skills.
- Create, prepare, and submit qualifications packages and proposals, including original submissions and form submissions (GSA Standard Form 330).
- Responsible for working with technical teams to develop winning approaches and targeted messaging strategies for business development materials, submittals, proposals, and interviews.
- Prepare RFQs, RFPs, Proposals, and PowerPoint Presentations.
- Assist senior leadership with proposal deadline management.
- Produce/ Create marketing materials, project profiles, brochures, case studies, photography, and press portfolios. Graphically enhance marketing materials.
- Ongoing support of the business development pipeline, by monitoring and maintaining client relationships, identifying leads, and tracking the progress of marketing strategies.
- Support the development of compelling marketing content and support creative design efforts to drive company and brand awareness through industry publications, media, and appropriate public relations opportunities.
- Develop, organize, update, and format marketing collateral (resumes, project pages, project lists, graphics, etc.).
- Update and maintain the marketing CRM database.
- Provide professional administrative support to team to assure smooth operations of day-to-day office needs.
- Collaborate with corporate accounting team to create new projects and modify fees for existing projects, and to ensure all reporting and financial reimbursements or needs are addressed on schedule.
- Work alongside Office Director to develop best practices with office workflow and to ensure company policies and procedures are being followed.
Experience / Knowledge:
- Bachelor’s Degree or equivalent experience
- 2 + years of marketing experience, preferably within the A/E/C industry.
- Experience responding to the private sector and government RFPs is a plus.
- Excellent writing, editing, proofreading, and formatting skills with an ability to take complex information and rewrite it in a simplified manner.
- Proficiency with Adobe Creative Suite and Microsoft Office, with strengths in the latest versions of MS Word, InDesign, Illustrator, and Photoshop is a plus
- Ability to handle multiple deadlines and accommodate shifting priorities.
Tremendous opportunities to grow within an organization that is among the most recognized, innovative, and trusted multidisciplinary consulting service firms in the world. We are a firm that values and respects our staff, fosters an environment that encourages learning and growth and is committed to the success of our employees.
Benefits / Work-Life Balance:
At SM&W, we are as committed to enjoying life as we are to delivering best-in-class design. We encourage our employees to lead a healthy and balanced life. Our comprehensive benefits include:
- Medical, Dental, and Vision insurance
- 401(k) retirement plan
- Individual and Dependent Life Insurance
- Employee Assistance Program
- Short- & Long-Term Disability
- A generous Paid Time Off Program (PTO)
- Hybrid work schedules
- Volunteer and Social Responsibility Participation Opportunities
We view our professional development programs as strategic investments in our future. As part of the firm’s commitment to licensure and professional development, SM&W offers:
- Training and professional development programs and incentives
- Professional Development Incentive
- Mentoring Program
- SM&W University Learning Program
Annual Salary Range:
$60k – $80K: Dependent on skills, experience, and region.
For immediate consideration, please e-mail your resume and salary expectations to email@example.com.
Ref: SF MKTG
Shen Milsom & Wilke, LLC is proud to be an equal opportunity employer.