POSITION OVERVIEW
Shen Milsom & Wilke (SM&W) is seeking a highly organized and collaborative Marketing & Proposal Associate to support business development and marketing initiatives across the firm. As a leading technology and acoustics consulting firm, SM&W pursues multiple opportunities simultaneously, requiring a team player who thrives in a fast-paced environment, manages competing deadlines, and works effectively with technical staff and leadership. The ideal candidate possesses strong communication, writing, organizational, and graphic design skills and is eager to contribute to a high-performing marketing team.

KEY RESPONSIBILITIES
Proposal & Pursuit Support

• Coordinate, prepare, and produce qualifications packages, proposals, presentations, and interview materials.
• Support responses to RFQs, RFPs, SF330s, and other client pursuit opportunities.
• Work closely with technical staff and business leaders to develop compelling, client-focused messaging and pursuit strategies.
• Assist with proposal schedules, deadlines, and production activities to ensure timely and accurate submissions.
• Research project information, client data, team qualifications, project statistics, and relevant market information.
• Review marketing materials for accuracy, consistency, grammar, formatting, and adherence to SM&W brand standards.
• Support interview preparation efforts, including presentation development and production.

Marketing Content & Communications

• Develop and update project sheets, resumes, project lists, case studies, brochures, qualification packages, and other marketing collateral.
• Assist in creating content for social media, website updates, award submissions, press releases, and public relations initiatives.
• Support the development of marketing campaigns that enhance brand awareness and support business development goals.
• Coordinate photography, project imagery, and marketing assets for use across firm communications.
• Assist with conference, seminar, and event marketing efforts.

Database & Resource Management

• Maintain and update the firm’s CRM database and marketing information systems.
• Organize and maintain project information, resumes, photography, marketing collateral, and pursuit archives.
• Support the collection and maintenance of project data, metrics, and client information.
• Ensure marketing materials remain current, accurate, and accessible to pursuit teams.

QUALIFICATIONS
Education
Bachelor’s degree in Marketing, Communications, English, Business Administration, or a related field preferred.

Experience

• 2-5 years of marketing experience, preferably within the Architecture, Engineering, Construction (AEC), consulting, or professional services industry.
• Experience supporting proposals, qualifications, presentations, and business development efforts.
• Experience with government pursuits and SF330 submissions is a plus.

Skills & Competencies

• Exceptional written, editing, proofreading, and verbal communication skills.
• Strong attention to detail and commitment to quality.
• AI proficiency. Use approved AI tools to assist with drafting, editing, compliance reviews, and content management while remaining responsible for accuracy.
• Excellent organizational and time management skills.
• Ability to manage multiple deadlines and competing priorities.
• Strong graphic communication and visual presentation skills.
• Ability to work collaboratively with technical professionals and marketing colleagues.
• Positive attitude, flexibility, and willingness to support team objectives.
• Ability to take initiative while working effectively within a team environment.

Software

• Adobe Creative Suite: InDesign (required), Photoshop, Illustrator (preferred).
• Microsoft Office Suite (Word, PowerPoint, Excel) required.
• Experience with CRM platforms and marketing databases preferred. Ie. Deltek Vision/Vantagepoint.

Why Join SM&W?
At SM&W, you’ll work alongside industry-leading consultants on some of the world’s most innovative projects. We foster a collaborative environment that values teamwork, professional development, creativity, and continuous learning.

Benefits

• Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan
• Life Insurance
• Employee Assistance Program
• Short-Term and Long-Term Disability Coverage
• Generous Paid Time Off (PTO)
• Hybrid Work Schedule (3 days in-office, 2 days remote)
• Volunteer and Community Engagement Opportunities

Professional Development

• Training and continuing education programs
• Professional development incentives
• Mentorship opportunities
• Career growth within a globally recognized consulting firm

Annual Salary Range: $65,000 – $90,000, commensurate with experience, qualifications, and location.

To Apply: Please submit your resume and salary requirements to careers@smwllc.com.
Reference: NY Marketing & Proposal Associate
Shen Milsom & Wilke, LLC is proud to be an Equal Opportunity Employer.